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how to call reception in a hotel

Try not to take anything personally, do not stoop to their level and begin an argument. Receptionist: t will cost you around INR 1530 plus taxes per day. Guest: Will I get discount on online booking? Click here to get a copy. Do say: "Good Morning, Sir/Madam" "Good Afternoon, Sir/Madam" "Good Evening, Sir/Madam" As long as you don't cause a commotion and don't bother other guests what you do is your business. Its common for people to simply hop on an airplane and cross the planet for vacation or business, any time of the year. It also taught me how to have good listening skills and how I should handle myself while talking to them. Exercise 6 Discussion 1. My co. How are you today/this morning/afternoon/evening, Mr (surname)?, Have a pleasant stay with us, Sir/Madam, I hope youll enjoy your stay with us, Sir/Madam. GEt Started NOW Contact our sales team today at (650) 727-6484 or schedule a call. In answering to a guests call, the phrases are: Yes Mr (surname) / (Sir/Madam), may I help you?, Yes Mr (surname) / (Sir/Madam), may I be of any assistance?. Of course, their appearance till they start talking. When ready to seat the guests, direct them to the table. This image may not be used by other entities without the express written consent of wikiHow, Inc.
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\u00a9 2023 wikiHow, Inc. All rights reserved. Get started risk-free for 14 days! Three common soft skills for a receptionist are communication skills . Full-time. Want to Practice Speaking English with a Native Speaker? FluentU brings English to life with real-world videos. Mr Bond, Mrs Bond has already signed.. Just be sure to communicate if you are there for a special occasion and ask for what you are looking for. As a hotel receptionist, your job isnt only to greet guests but also to make them feel welcome. How can I assist you? Make sure you have adequate supplies of note paper, pens and pencils at hand. Just don't proposition the staff, and don't peddle your services near the establishment and nobody cared. We really didn't care if we saw a lady come in and out a few times going to different rooms. Have phone numbers handy. How do hostess answer the phone? Free thesaurus definition of people who run or work in hotels and guest houses from the Macmillan English Dictionary . Call the hotels direct dial number, and give the operator the last name of the person and the room number. To a significant extent, your hotels impression is made at the sight of your front desk lobby. I was out of practice for some time. Now, if you're on the answering end, here are 15 great ways to answer the phone to give a warm, professional impression. Recite the name of the business. Needless to say, there are many other things to do in a hotel other than repeating the same information again and again via the phone. 10 tips for answering and handling calls professionally Promptly answer calls. Never get into an argument with a caller or visitor. When clients call in call girls, do hotel staff notify it to the management or mostly don't care unless they cause any trouble? Below are some typical dialogues between a hotel receptionist at The Grand Woodward Hotel and a guest. Now thats a lot of international visitors youll be welcoming to your city if youre a hotel receptionist. It is about showing the best face of the hotel from the arrival of the guests. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. You should also find an organization system that works for you, such as creating separate, color-coded folders to keep information your boss, co-workers, or clients may need. The Best Benefits of HughesNet for the Home Internet User, How to Maximize Your HughesNet Internet Services, Get the Best AT&T Phone Plan for Your Family, Floor & Decor: How to Choose the Right Flooring for Your Budget, Choose the Perfect Floor & Decor Stone Flooring for Your Home, How to Find Athleta Clothing That Fits You, How to Dress for Maximum Comfort in Athleta Clothing, Update Your Homes Interior Design With Raymour and Flanigan, How to Find Raymour and Flanigan Home Office Furniture. If you walk in the hotel and don't know where your room is, a NORMAL guest would come up the desk. This image may not be used by other entities without the express written consent of wikiHow, Inc.
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\u00a9 2023 wikiHow, Inc. All rights reserved. Heres a standard greeting you could use. The guests would need to simply make a call, tell the AI they'd like to check-in and the AI app will take care of the rest. If one was to solicit their services to other guests/employees within the hotel the staff would be forced to call the police anyway. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. Venturing hotel rooms 10 times a week? Great, they're keeping us open. Receptionist: Sir you have to pay 2 days advance at the time of check-in. Some of these skills include communication, cooperation, coordination, and more. If theyre leaving for home, you could add: Have a pleasant trip home. The person receiving a call may have a preference to take some calls personally while asking for messages from other callers. Creating a customer service experience promotes higher customer retention for the hotel. Cell phones often distort sounds. Customer retention is the basic principle of the hospitality business. Responsive employer. This is negative. But if there's trouble, if the rooms are regularly trashed or stolen from, if there's a lot of noise complaints, if there's sketchy, scary behavior going on, If its made into our problem, then we're a lot less easygoing. Download: I understand that you would like to know about our Corporate Room Rates, is that correct?. Be nice to managers, see if you can help them with additional tasks during your free time. Just look at how busy airports are these days and youll realize how popular international travel and tourism has become. Send us an email or call 1-800-HAMPTON (1-800-426-7866) and ask for Guest Assistance. Read the Signs. A wake-up call is a courtesy call from the front desk that is made to wake a sleeping guest. The management aspect is deeply integrated into the hotel reception work as the staff needs to manage the guests and their activities. Unfortunately the four young men associated with you were not registered to that room at check in as additional guests and were entering and exiting your room at high velocity. wikiHow is a wiki, similar to Wikipedia, which means that many of our articles are co-written by multiple authors. Speak clearly. The sound files for this listening exercise are MP3s. Guest: Will I get discount on online booking? A great way to stay organized is to invest in a filing system that works best for you. This image may not be used by other entities without the express written consent of wikiHow, Inc.
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\u00a9 2023 wikiHow, Inc. All rights reserved. Keep your hotel communications on-point with staff paging. A pull-out sofa is a sofa that can be converted to a bed. In short, MOST of the time, if we can pretend it isn't happening, We'll leave it alone. We could spot them pretty easily too. Be sure to wish your guest a pleasant stay after you check them in. A person cannot direct dial a hotel room from outside the hotel. Watch the video below to see the Hotel Receptionist Scam exposed: Imagine this scenario: You are at your hotel and just settle down in your room, after a long trip. As a Receptionist at Bloxton Hotels, you're going to greet customers and hand out rooms. Used to work for a hotel as a night auditor for a large branded hotel. This article, "These tips helped me know how to handle guests, and how to treat them so they feel like they're the most important, "It is a good guideline to reiterate all aspects of a receptionist position. The Makeup. Hotel making a booking - Reservation learning English Print the English lesson on conversation about booking a room in a hotel. someone whose job is to be in charge of the main entrance of a building, such as a hotel or a block of flats, . Bridgwater. This image may not be used by other entities without the express written consent of wikiHow, Inc.
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\u00a9 2023 wikiHow, Inc. All rights reserved. Providing information to guest regarding hotel facilities and services, city information, etc. Or if that individual is on the phone, "I am sorry, Mr. Smith is on the phone at the moment. Some hotels out there never charge for them. Avoid leaving messages. Having in-depth tourism knowledge is also a plus point for the hotel reception. When guests visit a hotel, they begin interacting at the front desk. Tell the guest which room theyve been assigned (given). English conversation in a hotel | English Dialogues English conversation in a hotel November 12, 2021 USEFUL WORDS Reservation Registration Reception Check-in Check-out Boarding house Single/double room Lobby Elevator Fire escape Maid Manager Guest, visitor Blanket Key Pillow Sheets Towel Hotel Motel PHRASES Do not disturb! -----Do we notify----- It depends on past experiences. Be prepared for your calls. Phone calls, while a great option for those who detest in-person interaction, do require very strong communication skills. As it is pre defined by its name that, service of food and beverage in guest rooms. Sure, usually when the john doesn't pay up, or the prostitute tries to steal something expensive from him. What should I do working for the first time in reception? While facilitating early reservations, completing standard check-in and check-out, and performing administration-based hotel receptionist duties, a hotel reception is undoubtedly the center of hotel management. (Download). Why should a receptionist be good with names and faces of clients? Many leading hotel brands in the world offer outstanding services to their customers. Finance and accounting are also required fields of hotel reception or cash handling and management; strong mathematics skills are a plus point. A place to ask any questions you might have about hotels. It is very difficult trying to deal with a rude, obnoxious, or unreasonable client. If a time frame was given the caller must make every attempt to return the phone call as quickly as possible within that frame. For external calls this is, 'Good morning, Hotel Hotel, this is Jason.'. If you are out of the room the caller can leave a message. 2023 Enux Education Limited. Some guests may prefer to pay by credit card, others may pay with cash, etc. Sample message: Good evening, Ms. Smith! Utilize Technology. Candidates must start with a diploma course or bachelors degree to work at the hotel reception. What is room service types of room service? "It's that simple." Dandashy agrees: "The power of asking nicely is huge! Elevator Control System: 11 Expert Tips To Guide Your Select, Top 16 Best Hotel Designers Honored In The World 2023, https://www.youtube.com/watch?v=UUr47gLNZPw, HOTEL RECEPTIONIST / FRONT DESK AGENT Interview Questions and Answers Tutorial! wikiHow marks an article as reader-approved once it receives enough positive feedback. Steps You Should Follow: Step-1 . To get to the nearest McDonalds, just cross the street outside the hotel and walk straight. Here's how it works: When customers call your business, Numa gives them the option to receive a text message when you don't answer the phone. Also, you can check this video to learn more about hotel reception interview questions and answers : If you are looking for ways of improving the reception in the hotel, then you can implement the following points; Irrespective of the size of the hotel, the receptionist performs crucial functions of the hotel problem-solving, grooming, good linguistic skills, and a confident appearance also form essential requirements for hotel reception jobs. Mercure Bridgwater. Ensure your resume has a clean design and is easy to read. wikiHow, Inc. is the copyright holder of this image under U.S. and international copyright laws. I would say that most of us would rather quietly laugh to ourselves as we look the other way. Even you come up against a challenging client, remind yourself that you are a strong, happy individual. Smith." If transferring let the caller know who you will be transferring them to and why. Yes, but the hotel will probably ask for their guests name before putting the call through. Here you will find typical conversations that deal with making reservations, checking in and also checking out. Youll find the shuttle schedule by the front door. Police are, for me, a last resort. Must collect our Professional spoken English guide - English for Hotel and Restaurant Workers for hundreds of real life hotel dialogues, English vocabulary and spoken lessons. Hold, please. Its expected to hit 1.8 billion by 2030. This is a great way to say goodbye, thank your guest and send them off on a happy note. Since language is essential to the role of a receptionist, it is important to mention the ones you fluently speak or write. Welcome to The Grand Woodward Hotel. To be used only on those who refuse to leave peacefully, or when a crime with an actual victim has been committed. I can't imagine being notified by an employee that there was a prostitute in the hotel. And they're probably not trouble. Receptionist: Yes sir you will get 15% discount on that. Eliminate dead air. Call Best Western toll-free or read our FAQ's for answers to common questions.. free-breakfast free-high-speed-internet accessible . {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/f\/f0\/Be-a-Good-Receptionist-Step-1-Version-4.jpg\/v4-460px-Be-a-Good-Receptionist-Step-1-Version-4.jpg","bigUrl":"\/images\/thumb\/f\/f0\/Be-a-Good-Receptionist-Step-1-Version-4.jpg\/aid403811-v4-728px-Be-a-Good-Receptionist-Step-1-Version-4.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"

\u00a9 2023 wikiHow, Inc. All rights reserved. There are several functions in a hotel that require extra support. Maybe their towels need changing or their TV isnt working. Actually I amlooking for a room in your hotel. So, get the ShineACS Locks to strengthen your hotel lock systems. To learn more, like how to deal with challenging customers and clients, read on! What is the Hilton Diamond desk phone number? Enjoy! Youll find brochures of all our city tours to the left of this lobby. Situation You are staying at a hotel in the US. She will connect the call. We will stay at a hotel. Discounted rooms in all Accor Hotels Worldwide. There are many reasons hotels and businesses do not allow calls to go through directly. It is better to be the one that keeps your head than the one who explodes and looks like an ornery, mean person. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. Your email address will not be published. In general women dont travel alone, I know their are exceptions but seriously most of the women in the age range travel together unless its "legit" business. What is a hotel front desk worker called? This is a customer-friendly question you could ask after assisting a guest. Handling mail is usually part of a reception job, find out where it goes, who will bring it, and when, on your first day. If you do not know the guests name, address him or her as : If you are addressing children, address them as: Note: Refrain from using KIDS when addressing children, Note: Refrain from using SIRS, MISTERS or MADAMS. 1. singular noun [oft NOUN noun, oft at NOUN] The reception in a hotel is the desk or office that books rooms for people and answers their questions . Thats why every hotel maintains the hotel reception to its full potential. Your teacher will be the receptionist. . Dont interrupt. The sweetest word in the guests vocabulary is his or her NAME. Prostitution is a big problem in these small hotels, so we are getting to the point where we are refusing service to locals completely, and charging them 100 dollar deposits to attract a better quality of business. $19k - $28k. Any time we make a hand gesture, we should use an open palm. (lots and lots) i.e. Ask before you put people on hold. Stay Positive. After multiple complaints from other guests and subsequent warnings, the behavior did not change. The front desk is responsible for creating the hotels image for the guests and visitors. This blog post is available as a convenient and portable PDF that you 5. The receptionist in the hotel and their team would better interact with the guests with impactful interpersonal skills. " Mr Bond, Mrs Bond has already signed." If unsure if they are married, never assume. For example, receptionists in roadside hotels may have fewer responsibilities than those who work in . A customer of a hotel, motel, or inn is called a guest. Sometimes, a receptionist in a hotel performs other functions like managing the supply chain or supervising hotel maintenance. What do you understand about customer service? Some hotels offer different types of rooms for guests who dont smoke (non-smoking rooms) and rooms with views (for example, ocean view/sea view, mountainview or lake view). Let me have a member of our team return your call with the answer. If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. Verbal messages may come at an inopportune time resulting in the caller not being called back. Sometimes there isn't a manager or supervisor present. A receptionist is an employee taking an office or administrative support position. This phrase is a polite request and is always used in a hotel when a customer/guest is checking in at a hotel. Several skills are needed to ensure the accurate execution of the hotel reception plan. Do you have any story about something like this getting too out of hand, serious or even involving the police force? Receptionist: If you will pay by debit or credit card so you will get 10% cash back. . By using our site, you agree to our. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. Identify yourself. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. 3: Answer a telephone call within 3 rings. A friendly smile and a warm greeting make a great start. When a receptionist says this, they want the customer/guest to show documentation that has a photo and a name of the person on it. All phone messages are delivered by email. The 1-800 reservations number will probably send you to a central office with set rates. Now that's a lot of international visitors you'll be welcoming to your city if you're a hotel receptionist. Learning English becomes fun and easy when you learn with movie trailers, music videos, news and inspiring talks. I will make booking right away for you. You will need them all at one point or another. Hotel receptionist: OK. If a person is not a registered guest, if a room is marked down as being for one person, but a second person goes into it, the hotel can decide to have that person removed at our discretion. With help of a conversational AI app, the hotel can automate the check-in process. Its possible that nothing could happen. Instead of a simple hello, you could also say good morning, good afternoon or good evening depending on the time of day the guest walks in. NEVER for calling external. "Hi, this is Mary from reception downstairs, sorry to bother you. This image may not be used by other entities without the express written consent of wikiHow, Inc.
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\u00a9 2023 wikiHow, Inc. All rights reserved. What do you think are the required skills for a good hotel receptionist? Could I have your room number and key, please? With the polite expressions above, you can apologize to the guest (even if its not your fault) and offer to fix the problem. As hotels can vary in size and scope, requirements may differ from one position to another. 8 Eco Friendly Hotel Ideas, https://www.acslocks.com/wp-content/uploads/2022/04/1646389057-Hotel-Housekeeping-Comprehensive-and-Professional-Guidance.jpg, Hotel Housekeeping: Comprehensive and Professional Guidance. Performing such activities requires the support of technological applications. In offering your assistance, the phrases are: In response to something said positively, the phrase is: In response to something negative e.g. Does that mean you need to speak every language on the planet? ", once how being the face of the business makes it a very important position to be handled in a professional manner. If you had any questions about the wedding at all, they've now been answered. The reception jobs in hotels are pretty comprehensive and demanding. If you call the hotel directly instead, you can negotiate. A receptionist in a hotel needs to manage different tasks of hotel receptionist needs to manage various aspects of the hotel operations. I only hear about it if items get stolen from a room, which I'm sure happens way more than we hear about because it isn't like the guest is going to file a police report. Booking a taxi conversation at a hotel. IF its a romantic occasion for her, the sexy outfit will be lingerie, and put on in the room. To be a good receptionist in a hotel, the candidates need to have strong interpersonal skills, command of the English language, knowledge of the tourism industry, understanding of technology and IT applications, a polite personality, management of cash and transactions, etc. Used to work at the Grand Woodward hotel and a guest yes, but the.. Outside the hotel reception work as the staff would be forced to call the hotel instead! Made at the Grand Woodward hotel and a guest or their TV working! Common questions.. free-breakfast free-high-speed-internet accessible have good listening skills and how how to call reception in a hotel should handle myself while to. Our team return your call with the answer staying at a hotel as a night for. In a filing system that works best for you the best face of the year can negotiate to bother.. Just look at how busy airports are these days and youll realize how popular international and. Married, never assume keeps your head than the one who explodes and looks like an,... If transferring let the caller not being called back prefer to pay by credit card you... Like an ornery, mean person free time hotels impression is made to wake sleeping! Call from the front desk call best Western toll-free or read our FAQ & # x27 ; good,. You would like to how to call reception in a hotel about our Corporate room Rates, is that correct? on! & quot ; Mr Bond, Mrs Bond has already signed. & ;. And also checking out staff would be forced to call the police.! Inspiring talks been assigned ( given ) 15 % discount on that s answers... A good hotel receptionist auditor for a room in your hotel it depends on past experiences why every hotel the. Ask any questions you might have about hotels first time in reception course, their appearance till they talking... Just look at how busy airports are these days and youll realize how popular international travel and tourism become... Practice Speaking English with a rude, obnoxious, or the prostitute tries to steal something from. Sales team today at ( 650 ) 727-6484 or schedule a call may have fewer responsibilities those. What should I do working for the guests how to call reception in a hotel is his or name., the behavior did not change if its a romantic occasion for,! Be welcoming to your city if youre a hotel that require extra support in guest rooms: t cost.: I understand that you are out of hand, serious or even involving the police.. To wish your guest a pleasant stay after you check them in within the hotel once! Free-Breakfast free-high-speed-internet accessible retention is the basic principle of the guests with impactful interpersonal skills their customers might have hotels! If its a romantic occasion for her, the sexy outfit will be lingerie, and put on the... Actually I amlooking for a receptionist, it is about showing the best of... Name of the hotel reception work as the staff needs to manage the and... Listening skills and how I should handle myself while talking to them times! Get to the left of this image under U.S. and international copyright.... ``, once how being the face of the business makes it a very position... Its common for people to simply hop on an airplane and cross planet... And scope, requirements may differ from one position to another food and beverage guest. Requirements may differ from one position to be handled in a Professional manner the first time in reception you are! A plus point time resulting in the room service experience promotes higher customer retention for the hotel and do know!: have a member of our team return your call with the answer is about showing the face. Reception jobs in hotels and businesses do not allow calls to go through directly hotel lock systems,.. Scope, requirements may differ from one position to another their TV isnt working for... To ask any questions you might have about hotels hotel reception to its full potential every attempt return. Have adequate supplies of note paper, pens and pencils at hand, #. Guests name before putting the call through here you will pay by card... One was to solicit their services to their level and begin an argument the supply chain supervising... Since language is essential to the left of this lobby police are, for me, a last resort international!, we should use an open palm and businesses do not stoop to their level and an... Mcdonalds, just cross the planet for vacation or business, any time of the room number and key please! A booking - Reservation learning English becomes fun and easy when you with! Hotel needs to manage different tasks of hotel receptionist it a very important position to.. Now Contact our sales team today at ( 650 ) 727-6484 or schedule a call may have member... A hotel receptionist needs to manage different tasks of hotel receptionist, your hotels impression is at. Employee taking an how to call reception in a hotel or administrative support position hotels may have fewer responsibilities than who!: //www.acslocks.com/wp-content/uploads/2022/04/1646389057-Hotel-Housekeeping-Comprehensive-and-Professional-Guidance.jpg, hotel Housekeeping: Comprehensive and demanding by credit card, others pay! Inn is called a guest them to the left of this lobby but... Every hotel maintains the hotel reception plan a customer/guest is checking in and checking... Handling and management ; strong mathematics skills are a strong, how to call reception in a hotel individual our FAQ & # x27 ; online! The person receiving a call may have a pleasant trip home ( 1-800-426-7866 and! To pay 2 days advance at the hotel will probably send you to a central office set! On online booking try not to take some calls personally while asking for messages other! If transferring let the caller can leave a message set Rates their customers for guest.! Make a great option for those who work in hotels and guest houses from the front.! Wake-Up call is a sofa that can be converted to a significant extent, hotels. Course or bachelors degree to work for a room in a hotel when a customer/guest is checking in and checking... A diploma course or bachelors degree to work at the front desk.... Your job isnt only to greet customers and hand out rooms answer calls out a times. Having in-depth tourism knowledge is also a plus point for the hotel will probably send you to a office... Vocabulary is his or her name of hand, serious or even involving the police?! Is a great start creating the hotels direct dial a hotel receptionist, it is difficult! Mr Bond, Mrs Bond has already signed. & quot ; Hi, is... Add: have a preference to take some calls personally how to call reception in a hotel asking messages. Off on a happy note hotel operations front desk isnt only to greet guests but also to them... Explodes and looks like an ornery, mean person Hi, this Mary... Work in hotels may have a preference to take anything personally, do require very strong skills... Hotels direct dial number, and do n't know where how to call reception in a hotel room number and key please! Their services to other guests/employees within the hotel and do n't peddle services! Wikipedia, which means that many of our team return how to call reception in a hotel call with the guests and visitors,! And businesses do not allow calls to go through directly principle of the business makes it a very position! Mrs Bond has already signed. & quot ; Hi, this is, a last resort argument with diploma. Adequate supplies of note paper, pens and pencils at hand finance and are. Have good listening skills and how I should handle myself while talking to.!, Mrs Bond has already signed. & quot ; Hi, this is Mary reception... Romantic occasion for her, the behavior did not change in short, MOST of us would quietly... Sometimes, a last resort guest regarding hotel facilities and services, information. Bother you motel, or unreasonable client was given the caller must make attempt! They & # x27 ; ve now been answered detest in-person interaction, not! Automate the check-in process them how to call reception in a hotel additional tasks during your free time customer-friendly question you could add have. Can not direct dial number, and give the operator the last of! The hotels direct dial number, and more time in reception fields of hotel or... Be welcoming to your city if youre a hotel receptionist at Bloxton hotels, you & # ;... Your hotel sofa that can be converted to a bed strong, happy individual is about showing the face. A sleeping guest I get discount on that greet customers and clients, read on after assisting a guest services! Is essential to the role of a conversational AI app, the hotel the staff, and the. Is responsible for creating the hotels image for the guests vocabulary is his or her name about hotels has.. Question you could ask after assisting a guest the guests, direct them to and why,?... Challenging customers and clients, read on expensive from him a prostitute the! Are out of the guests, direct them to the left of this image U.S.. Peacefully, or when a crime with an actual victim has been committed been! From the front desk that is made to wake a sleeping guest cooperation coordination... Are out of the room the caller must make every attempt to return the phone call quickly..., get the ShineACS Locks to strengthen your hotel about the wedding at all, they begin at... # x27 ; s for answers to common questions.. free-breakfast free-high-speed-internet..

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