Once this module is enabled for your project you can use this feature anywhere in your project! This REDCap external module forces a linear data entry workflow across REDCap forms and events by removing access to any form which does not immediately follow the last completed form. Calculated fields ability to make real-time calculations on data entry forms. one field: the record_id. Log into REDCap 2. It is configured at the project level with source instrument (survey) / target field (file upload) pairs. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. First, make multiple question fields with the same label but different responses. Both can be set up to capture both time and date. Forms Managing Records Functions That identifier is know as either a Record ID. The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. First, look on the Project Setup tab. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. REDCap allows some customization of form appearance using HTML code. It comes with preprogrammed different rules that you can use to check your data. Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. All instances of a form or a survey in REDCap are numbered sequentially, and you can find the current, previous, and next instance with the [current-instance], [previous-instance], and [next-instance] smart variables. Save those settings; you can return to them at any time to modify them as needed (even in production mode). The Data Comparison Tool under the Applications menu will allow you to see the similarities and differences between two records with the differences being notably highlighted! Tufts CTSI has now enabled. (A link to that page is on the Project Setup tab, in a lower step on the page.) You can save a snapshot of your current data dictionary by simply clicking the. Did you know you can use the action tags @HIDDEN-FORM, @HIDDEN-SURVEY, @READONLY-FORM, and @READONLY-SURVEY to present users with additional fields when viewed as a form as opposed to a survey? If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. This helps supports consistent data entry. Q: Can I access REDCap on Android devices, e.g. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. These tools are found in the Manage Survey Participants section of your project. Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. Every action within a REDCap project is logged, including data changes, alerts and survey invites sent out, and even page views. But once you have started collecting data, to change the yes/no or true/false question to a multiple choice would result in corrupted data. You can add Matrix fields on your REDCap instrument by clicking on the Add Matrix of Fields button. Action Tag Spotlight @WORDLIMIT: This is the sister Action Tag to the @CHARLIMIT Action Tag. Always back up your project (both the data dictionary and the data itself) and discuss the consequences of a new feature before implementing it. This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. REDCap views records as shown in Record ID 3 and 9 (see Figure 9). Additional changes are made to the Add / Edit Records, Record Status Dashboard and Record Home pages. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. 2. This guide describes what a Matrix of Fields is and how to create one in REDCap. 5. 4. Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. Are you running a collaborative project? When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. These notifications may be sent to one or more recipients and can be triggered or scheduled when a form/survey is saved and/or based on conditional logic whenever data is saved or imported. You can apply multiple action tags to the same variable. The, Worried about making a significant change to your instruments? If you want to know why the changes did not get automatically approved by REDCap, click on Why werent my changes made automatically?, Making changes to a project in production, How to make changes to a project in production without losing your data, Don't delete questions or answer choices, or change variable names, Avoid label mistmatch errors -- don't change the codes associated with answer labels, Don't drag and drop a new instrument into first position, Steps for Making Changes to a Project in Production. Additionally, REDCap offers a mobile application accessible via a smartphone or tablet that permits offline data collection for scenarios where reliable internet service is not available. 1. You can use the logging tool to troubleshoot issues that arise due to a change in data value, calculations and branching logic that are no longer working, etc. Remove unvalidated text and notes fields. Making changes to a project in production, Your first instrument and the record_id field, Using the online designer vs the data dictionary, Understanding how REDCap labels and codes your data. Are you adding a date field such as date of birth to your survey but dont want the Today or Now button to insert todays date? This permits for easier participant tracking, workflow processes, and error identification. The format must follow the pattern @HIDECHOICE='?? Don't drag and drop a new instrument into the first position, because this can move the record_id field and delete all your data (see below for more info). It's fairly common for the researcher to decide partway through the project that the two answer choices are not sufficient. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. This action tag can be utilized within a Text Field or a Notes Field. Double-check the dataset to see if that is interfering with the reading of the file. Running a collaborative project? Use Profiles to find collaborators and subject-matter experts throughout our research community. REDCaps E-Consent functionality, available under Survey Settings,allows you to mark a survey as being a consent form. Here are some steps to help you troubleshoot. However, another type of entity exists called 'Smart Variables' that allow you to reference information other than data fields. You can create multiple dashboards on the project highlighting different aspects of your data. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. 2. Are you a PI or Manager supervising staff members who use REDCap? If the project is using DAGs (Data Entry Groups), having auto-numbering enabled will automatically have its record name prepended with the Group ID (DAG ID) number and a dash/hyphen. Close all open files and applications. You can choose to send an email to a participant thanking them for taking a survey. It acts as a status indicator for the form and has the following three options: Note: Form Status Complete? Then download that smaller chunk and see if the data opens in the package. To help maintain confidentiality, REDCap assigns each participant's data (a record) a unique identifier that is not otherwise linked to a participant's personal data. You can rename the record_id field now if you wish, but once you start entering data, changing the variable name of the record_id field will delete all of the data in your project. Within the survey you can set up a descriptive field labeled Survey Elapsed Time. Then, create a calculated field to be used as the variable for analysis, which you can set to be hidden with the @HIDDEN action tag. From the drop-down select Assign to Data Access Group and select the appropriate group. The first variable on the first form must be the record identifier (e.g. The module is designed to migrate any or every data field in the source project that matches a data field in the destination project by both name and type. If so, incrementally export more and more fields to identify the point where it fails. Please see the attachment below for more information on other Action Tags. Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. By going to the, To see what data has been in a field, and what changes have been made over time, you can press the, The only time when you can clear out the logs is when you choose to. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. The field will stay hidden regardless of the branching logic rules. Advanced Labels and Secondary Unique ID in REDCap Oregon Clinical & Translational Research Institute 81 subscribers Subscribe 19 2.1K views 2 years ago In this video, The REDCap Team at. We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. This guide describes how to create and format calculated fields, such as BMI, using height and weight fields and a subjects age using two date fields. Click the exclude link for a result in the table of discrepancies for a rule, and that result will not be counted next time in the number of discrepancies for that rule, nor will it be displayed in the table of results. The "Variable Name" is what ties the variable to associated data (and its the column name when you export data). [survey-link] refers to the participants custom survey link showing the title of the survey. Users can rename the Record ID field, so some users call it a Study ID or something else. This REDCap external module functions as branching/skip logic for entire REDCap forms and surveys. It provides a means for hiding or displaying entire forms/surveys based upon one or more control fields or conditions. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. g) Records and fields are marked either new, modified, or unmodified. 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Making changes to your project once youve started collecting data can cause data loss. The first survey should route straight to the second survey. Using Action Tags to hide a question or answer choice: You can add an Action Tag to a question in the bottom left-hand corner of the edit question box. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) Incomplete Denotes that data entry for the form is not finished. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. This guide describes how to enter data into a project that is collecting data longitudinally. A simple question set will be used to determine which methods a participant uses. Auto-validation allows fields to be verified by trusted biomedical ontologies. This flowchart describes the ways you can send out multiple surveys to participants at one time point or longitudinally, either using the Public Survey URL (anonymous) or using the Participant List (not anonymous). For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? Contact us at nctracs@unc.edu or 919-966-6022. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. To provide the best experiences, we use technologies like cookies to store and/or access device information. This allows you to send specific surveys to different email address instead of designating only one email field for the whole project. You can create a descriptive field as a warning, explaining the issue and expectations and use branching logic to show it only when the parameters are true/false. Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? REDCap makes reporting and analyzing records easy with built in tools. If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. Upload the new csv version into same project or a different project. Are you nervous about trying out certain features in your project after it was put in production? To ensure information security, set up a Data Access Group (DAG). The instance of a repeating instrument always comes after the variable name. Customize Unique Participant Identifier This field will be the leftmost one on the spreadsheet. Download the Data Dictionary as a csv and make changes to multiple parts of instrument(s) at once. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). In the screenshot below the Record ID field would be the first field in the Basic Demography Form. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. An example of this is changing a true or false question to multiple choice. This is a great way to avoid having to make repetitive variables on your survey (e.g. Don't delete questions or answer choices, or change variable names (see below for more info), 3. Branching/skip logic permits varying questions dependent on previous answers. Action tags will allow you to do that and more. After enabling surveys, go to the Online Designer. You can request to activate a Double Data Entry featurebefore you begin your data collection. For example: If you want to find out how many downloads the Descriptive Field with the variable name pdf_download has had, you would write the following: To create a standalone QR Code link, create a new field with the, Alternatively, you can copy the HTML template code below, paste it into your project and then modify the link:
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