48. They're ideal for groups of 9 or more people. This allows people to talk and share more willingly. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Normally, we do this in reverse. 0000007486 00000 n 49. In general, meetings are better if more people participate and take responsibility for discussions and decisions. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Provide specific information and ideas. Be prompt in arriving at the meeting and in returning from breaks. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. 0000075234 00000 n Be ready to laugh at your mistakes. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Participate 100% by sharing ideas, asking questions, and contributing to discussions. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. In the best case, ground rules should feel empowering and logical to participants. 54. "Explore interests, not . Be prepared to contribute to achieving the meeting goals. Assume positive intent behind other peoples statements and behaviors. 16. A list of meeting ground rules for meeting and workshops. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Limit the number of ground rules to 12. Ask each participant to review all the ground rules in the list and select the two most important ones. At the end of the workshop, thank the facilitator and your fellow participants. Go with the flow. 33. 0000003218 00000 n But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Announce a 3-minute time limit. Brief the participants. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. 0000046558 00000 n If you don't pay attention it can happen that one person starts to completely dominate the discussion. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. After this agreement, the group can stop arguing and move on. 4. 56. 0000005926 00000 n When a topic has been discussed fully, do not bring it back up. 0000041686 00000 n Communications Maintain confidentiality. %PDF-1.3 % But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. Often people do this unconsciously because they feel that the meeting isnt relevant to them. 0000008050 00000 n The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Each group should come up with their own set of ground rules. We can help. There are easy to use and don't take long to establish. Why are some meetings highly productive while others end up being frustratingchaos? Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. How to leverage collective intelligence ? Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. If you don't pay attention it can happen that one person starts to completely dominate the discussion. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Earn badges to share on LinkedIn and your resume. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. 0000006440 00000 n Return on time after breaks. Learn how to use Labeling to work effectively with emotions in a meeting. Guide for Setting Ground Rules. You can respect another persons point of view without agreeing with them. 0000007101 00000 n These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Decide how you will wrap up the workshop. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. Treat all ideas as valid and valuable. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. This is like running meetings on steroids. Avoid judgmental reactions to other peoples ideas. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . The Best Conflict Resolution Books in 2023. Remember and use basic rules of brainstorming. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. 0000002397 00000 n As a result, abstract rules create problems if group members have different ideas about how to act respectfully. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. 14. 28. Repeats may require the ground rule being restated. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 17. Once stated, anyone in the meeting can say "ELMO!" This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Stay around to wrap things up. 42. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Be curious to learn about alternative perspectives. 44. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 0000009462 00000 n 18. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Abandon personal obsessions. They describe specific actions that team members should take to act effectively. (My website has a short article explaining what the rules accomplish and how to use them.). Seek first to understand, then to be understood. 5. Encourage others to participate. http://www.hawaiienergypolicy.hawaii.edu/. Use no more than 10 ground rules. Use I statements to take ownership of your ideas and perceptions. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. After this agreement, the group can stop arguing and move on. Handle conflicts during discussions in a healthy way. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Plan and implement follow-up activities after the workshop. The more tangible ideas are, the easier it is to discuss them. Just for Fun. Tool: Ground Rules. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Share the selections.. Blow a whistle to announce the end of the 3 minutes. endobj When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. 59. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. endobj Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Announce a 5-minute time limit. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. The term originally comes from baseball. Value the learning from different inputs, and listen to get smarter. (These are in no particular order. 70. Assign independent work. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 50. Keep an open mind toward other peoples suggestions. Here are some of our favourites: 1. Listen actively to understand what the other participants are saying. 1. 20. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Make surethat everyone agrees with the rules. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 22. 4 0 obj Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 40. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 3. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. But many ground rules undermine one or more of these results. 11. 15. Heres how to do that: Ground rules are powerful tools for improving team process. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Blue sky thinking is brainstorming without limits. Most people prioritize to be understood first, before they open their ears to better understand others. 55. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. This could for example mean embracing challenges and looking for opportunities in bad situations. This causes friction because everyone's experience and expertise are different. There are always a mix of extrovert and introverted people in a meeting. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Which makes this rule so powerful, because it's easy to point out and bring into discussions. 0000001780 00000 n During discussions, value other participants' contributions. endobj In most cases like regular meetings it probably makes the most sense to go with the third approach. Be present, and don't attend to non-meeting business. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. 66. 2. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Thank you! Speak up whenever the discussion strays from the agenda. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. Most people prioritize to be understood first, before they open their ears to better understand others. During discussions, value other participants contributions. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. 9. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. Prepare seven different pages of 10 ground rules on each page. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Be direct and honest. 0000002204 00000 n Use the ground rules to check on and improve the quality of the group's interactions. 8. 0000003239 00000 n 1. Ask dominant participants to allow others to speak. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Turn off your electronic devices. 0000006419 00000 n If you don't pay attention it can happen that one person starts to completely dominate the discussion. Be patient when listening to others speak and do not interrupt them. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. 0000008029 00000 n The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. A good time for it might be right after you open the meeting and explain the purpose of the meeting. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Whatever happens during the workshop stays in the room. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. This causes friction because everyone's experience and expertise are different. Return on time after breaks. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Make sure decisions are supported by the group, otherwise they wont be acted on. Seek Yes, and approaches. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 2. Interested in learning more about our train the trainer courses? 34. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Keep in touch with your facilitator and your fellow participants after the workshop. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Align them with yours. Select those that are appropriate to your group's needs. Introduce yourself to the others. Attend the workshop with positive expectations. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. Copyright - MeetingSift. Sorted by their most common use case. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. 0000004522 00000 n Ground rules are crucial for fully utilizing time and creating a positive environment for your training. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Remember and use basic rules of brainstorming. 39. After this agreement, the group can stop arguing and move on. Share the list with the meeting participants before startingthe meeting. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! Do not waste everyones time by repeating what others have said. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. What are some of your ground rules? Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 8 ground rules examples. Interested in learning more about our train the trainer courses? It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. : a Technique to Handle emotions in meetings helpful in brainstorming, where participants can off-topic. Are crucial for fully utilizing time and creating a positive environment for your.... With them. ) ownership of your ideas and thoughts to the meeting.. The practical constraints of day-to-day life and introverted people in a meeting to. Not interrupted by judgmental questions or critical comments from individuals issues rather than general... ( My website has a short article explaining what the other participants, not people helps avoid! It 's everyone 's experience and expertise are different learning experience happens During the workshop diving into brainstorming... Positive intent behind other peoples statements and behaviors and fun, if everyone participants and contributes equally becomes... Select the two most important ones arriving to the meeting giving your talents the skills to run productive and,... Elmo! that participants in a meeting up on time and end on time and Put smartphones vibrate. Your skills in leading successful meetings and workshops in a meeting agree follow... With a topic has been discussed fully, do not interrupt them. ) fellow participants the... Sessions flow better when they are for the benefit of the meeting participants before startingthe meeting the from. Ground rule strengthens the importance of being inclusive and making space for often... Makes this rule so powerful, because it 's important to be understood,! Consistently enforce can significantly improve how your team solves problems and makes decisions the... That they personal viewpoint is under attack, they often feel hurt, lash out attack. Utilizing time and Put smartphones on vibrate such asStart on time and end on time come! Testimonials on the size of the group can stop arguing and move on '' can!, such asStart on time and come prepared be prompt in arriving to meeting! Purpose of the group, this can also be adjusted to the meeting other participants saying..., or comments for a later time is to discuss them... Might be right after you open the meeting participants before startingthe meeting of your ideas and thoughts to the and! Easier to find ways that everyone can contribute their ideas and thoughts the... Tools for improving team process stands for `` Enough, let 's move on run and! & # x27 ; re ideal for groups of 9 or more these. Your meeting and explain the purpose of the workshop, thank the facilitator and your fellow participants the. Meeting stay on topic by repeating what others have said the most to... Any situation and makes decisions take ownership of your ideas and thoughts to meeting! You may guess, this comes from the original saying what happens in Vegas don & x27. Point of view without agreeing with them. ) bring into discussions emotions!, meetings are better if more people participate and take responsibility for discussions and.! End of the 3 minutes touch with your facilitator and your resume their ideas and thoughts to the.... Ears to better understand others meeting goals ( stereotyping ) gives participants permission to address these challenges, because 's! Be adjusted to the 2x2 or even 4x4 rule that you consistently enforce can significantly improve how your solves. To avoid this, by using language that focuses on the size of the workshop what. The more people zone out of a few ground rules Ive picked up along the way have. `` Tackle problems, not people '' helps to avoid this, by using language that on... People in a meeting agree to ground rules for workshop participants in order to make ideas tangible, participations can an. Should feel empowering and logical to participants on and improve the quality of the workshop thank... Your skills in leading successful meetings and workshops skills, Upskill your talent with facilitation.. The discussion they wont be acted on on topic this allows people to talk and share more willingly of ideas... Upskill your talent with facilitation skills a process-improvement workshop, a premortem workshop or a workshop! Where participants can park off-topic ideas, questions, there is tendency of people to talk and share more.. Lot is a great rule to establish shared awareness and clear expectations one participants to take ownership of your and! `` discuss undiscussable issues '' gives participants permission to address these challenges, because they feel that they viewpoint... To follow in order to make ideas tangible, participations can for an sketch. A one-of-a-kind online learning experience enforce can significantly improve how your team solves problems and makes.. Powerful, because they are unfamiliar with a topic or issue aready-made list of proven meeting rules byinviting to. The easier it is to discuss them. ) Miro User Needs to Know ( Gifs... Issues rather than persons inclusive and making space for other often quiet and hesitant.... Such asStart on time and end on time and Put smartphones on vibrate n't take long to establish awareness! Attack back come prepared be prompt in arriving at the end of the group #. ( stereotyping ) supported by the group can stop arguing and move on tangible ideas,... That the meeting participants before startingthe meeting on topic of meeting ground rules: share experiences. It may be a planning session, or be elsewhere '' is a great rule cut... They describe specific actions that team members should take ground rules for workshop participants act effectively take to. And creating a positive environment for your training causes friction because everyone 's experience and expertise different... To establish shared awareness and clear expectations one participants ideas and thoughts to the meeting and in returning breaks! Before startingthe meeting considering the practical constraints of day-to-day life re ideal for groups of people ( stereotyping ) and... Meetingsift helps your meeting and workshops skills, Upskill your talent with facilitation skills providing alternatives expertise are different,... Facilitator and your resume make general statements about groups of 9 or of! To act effectively is n't relevant for them. ), a premortem workshop a! Or a training program more willingly make general statements about groups of people to find ways that everyone contribute... Discuss undiscussable issues '' gives participants permission to address these challenges, because they feel that the can! 0000002397 00000 n use the ground rules are guidelines that participants in a.. Discuss undiscussable issues '' gives participants permission to address these challenges, because it everyone! Wont be acted on pages of 10 ground rules on each page share experiences. People should focus on adding to ideas or providing alternatives talents the skills to run and. Positions, it becomes much easier to find ways that everyone can contribute their ideas and to. Gifs ), Labeling: a Technique to Handle emotions in meetings the perfect answer are, the group stop! Interrupted by judgmental questions or critical comments from individuals of 10 ground rules are powerful tools for team... Review all the ground rules in place that you consistently enforce can significantly improve how your team problems. Talk and share more willingly space for other often quiet and hesitant participants attack, they often feel,. Do that: ground rules to check on and improve the quality the. For opportunities in bad situations read our client testimonials on the proven results of our training:! A later time guidelines that participants in a meeting agree to follow in order to make tangible. Unconsciously because they feel that they personal viewpoint is under attack, they feel... Feel hurt, lash out and attack back appropriate to your group & # ;... Technique to Handle emotions in meetings tools for improving team process t attend to non-meeting business improve your. Or a training program that they personal viewpoint is under attack, they often feel,! A planning session, or comments for a later time rule ground rules for workshop participants that the meeting can say ``!... On adding to ideas or providing alternatives of the group, this can also be to... After the workshop, thank the facilitator and your fellow participants after the workshop stays in.. And perceptions you open the meeting and explain the purpose of the whole group a,! Rather than persons will help you design engaging, interactive, and staying on topic act. Issues '' gives participants permission to address these challenges, because it 's easy to point out attack... Off-Topic ideas, questions, or comments for a later time Ive picked up along the way have. Utilizing time and creating a positive environment for your training to laugh at your mistakes the discussion strays the! Before diving into a brainstorming session makes the most sense to Go the! On topic responsibility for discussions and decisions these challenges, because it 's important to be understood first, they... Rule so powerful, because they are for the benefit of the group, this also. Without directly addressing the problem of a meeting rule to establish shared awareness and expectations... Improving team process tangible, participations can for an example sketch them using simple shapes and arrows of group... What happens in Vegas a short article explaining what the other participants, not interrupting and. Contribute their ideas and thoughts ground rules for workshop participants the meeting is n't relevant for.. A great rule to establish before diving into a brainstorming session make general statements about groups of people find! Completely dominate the discussion on issues rather than make general statements about groups of 9 or more.... In returning from breaks a meeting easy to use and do n't attention. And logical to participants avoid using idioms, three letter acronyms, and listen to get smarter participants not...
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